MW Legal Services Privacy Policy – 2018/03
Approved by The Society of Will Writers
Personal Data
In the EU’s General Data Protection Regulation (GDPR), Personal Data is defined as “…any
information relating to an identified or identifiable natural person (“data subject”); an identifiable
person is one who can be identified, directly or indirectly, in particular by reference to an
identifier such as a name, an identification number, location data, online identifier or to one or
more factors specific to the physical, physiological, genetic, mental, economic, cultural or social
identity of that person.”
How we use your information
The following privacy policy will outline how MW Legal Services will collect and use your data. This is
done so that we can:
Communicate with you
Take your instructions
Show you drafts of our work
Finalise and send to you Original documents
Continue to service your needs
Store documents for you
Why do we need to collect and store personal data?
In order for us to do any of the above, we must collect and store your data firstly for correspondence
purposes. We will ensure that the information collected will only be used for its intended purpose
and does not constitute an invasion of your privacy.
MW Legal Services may wish to contact you for marketing purposes, however we would contact you
for additional consent for that purpose if not already given.
Will we share your personal data with anyone else?
We may need to pass your details onto third parties who are either contracted to, or part of the MW
Legal Services group of companies. Any third parties who we do pass your details onto are obliged to
store your details securely and only process them if responding to document production or storage
on our behalf. When the time comes that they no longer require your personal data, they will
dispose of this accordingly and in line with our company policy. If we wish to pass your personal data
to a third party, we will only do so with your explicit consent, unless we are legally obliged to do so
otherwise.
How will we use the personal data we collect about you?
Processing data constitutes as collecting, storing and using. We will process this data in accordance
with the GDPR. We will do our utmost to keep your information accurate and up to date and not
keep it longer than is necessary. MW Legal Services may issue occasional reminders to all customers
to keep their contact details up to date and will update them accordingly.
Please be advised that there is information that we are required to keep in accordance with the law,
such as information needed for tax and audit purposes. Personal data may be held for longer than
these periods, however this will depend on the individual needs of the company.
Under what circumstances will we contact you?
We will only ever contact you when necessary, or when you have requested that we do so. We do
not mean at any point to be intrusive or ask for unnecessary information. We will do our best to
ensure that the information we hold is as secure as possible to minimise the risk of unauthorised
access or disclosure.
Can you find out about the personal data that we hold about you?
If you want to see what personal data we hold on you and how it is processed, you may contact us to
request this. This is known as a Data Subject Access Request (DSAR) and you must request this in
writing (either by post or email), providing the necessary identification before any information is
released. If MW Legal Services do store any of your personal data, you may request information on
the following:
Identity and the contact details of the person or organisation that has determined how and
why to process your data. In some cases, this will be a representative in the EU.
Contact details of the GDPR owner, where applicable.
The purpose of the processing as well as the legal basis for processing.
If the processing is based on the legitimate interests of The SWW or a third party,
information about those interests.
The categories of personal data collected, stored and processed.
Recipient(s) or categories of recipients that the data is/will be disclosed to.
If we intend to transfer the personal data to a third country or international organisation,
information about how we ensure this is done securely. The EU has approved sending
personal data to some countries because they meet a minimum standard of data protection.
In other cases, we will ensure there are specific measures in place to secure your
information.
How long the data will be stored.
Details of your rights to correct, erase, restrict or object to such processing.
Information about your right to withdraw consent at any time.
How to lodge a complaint with the supervisory authority.
Whether the provision of personal data is a statutory or contractual requirement, or a
requirement necessary to enter into a contract, as well as whether you are obliged to
provide the personal data and the possible consequences of failing to provide such data.
The source of personal data if it wasn’t collected directly from you.
Any details and information of automated decision making, such as profiling, and any
meaningful information about the logic involved, as well as the significance and expected
consequences of such processing.
What forms of ID will you need to provide in order to access this?
MW Legal Services will accept the following forms of ID when information on your personal data is
requested:
Passport; Photo Driving Licence; Utility Bill (from the last three months); Notarised ID Document;
Contact details of the GDPR Owner
If you wish to submit a DSAR, or have any questions regarding this privacy statement, you must do
so in writing using the following information.
Address:
26 Bryn Road
Weymouth
Dorset
DT4 0NP
Email:
Contact form on www.Wills.org.uk
Telephone:
01305 774786
Use of cookies on this site
To make this site simpler, small data files are placed on your computer. These are known as cookies.
Most big websites do this too.
They improve things by:
remembering settings, so you don’t have to keep re-entering them whenever you visit a new
page;
remembering information you’ve given (e.g. your postcode) so you don’t need to keep
entering it;
measuring how you use the website so we can make sure it meets your needs.
Our cookies aren’t used to identify you personally. They’re just here to make the site work better for
you. Indeed, you can manage and/or delete these small files as you wish.
You can opt out of Google Analytics cookies for all sites.
To learn more about cookies and how to manage them, visit AboutCookies.org.
i) First Party Cookies
These are cookies that are set by this website directly.
We use Google Analytics to collect information about how people use this site. We do this to make
sure it’s meeting its users’ needs and to understand how we could do it better. Google Analytics
stores information about what pages you visit, how long you are on the site, how you got here and
what you click on. We do not use cookies to collect or store your personal information (e.g. your
name or address) so this information cannot be used to identify who you are.
There are also cookies that store basic data on your interactions with wordpress, the CMS running
this website.
ii) Third Party Cookies
These are cookies set on your machine by external websites whose services are used on this site.
Cookies of this type are the sharing buttons across the site allow visitors to share content onto social
networks. Cookies are currently set by Twitter, Facebook and Google+. If you want to prevent sites
setting third party cookies, instructions to do so are here.
iii) Log Files
Log files allow us to record visitors’ use of the site. These logs are automatically generated from all
our visitors, which we use to make improvements to the layout of the site and to the information in
it, based on the way that visitors move around it. Log files do not contain any personal information
about you.
Links to other websites
Our website contains links to our partners, as well as other external sites. You should note, that if
you click through to any of these external sites, we do not have control over that site (unless it is a
website which forms part of the MW Legal Services Group of companies.) We cannot be responsible
for the protection of any information that you provide to these other websites as they are not
governed by this privacy statement. You should always exercise caution and look at the privacy
statement of whichever website it is that you are visiting.
Policy Changes
MW Legal Services reserves the right to change this privacy policy and will post any revisions on this
web site. Your continued use of this web site will be subject to the then-current privacy policy.
